Grants Manager A, Life Sciences Business Office in the School of Arts and Sciences

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently
ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing
education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent
award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and
play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Job Profile Title
Grants Manager A

Job Description Summary
The Life Sciences Business Office Manager position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work professionally with faculty and staff.
We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability and desire to add value to the sponsored research enterprise. This position requires
the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant
guidelines with constituents in a professional, diplomatic and assertive manner.

Candidates who can take ownership of the grants process and react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears
depending on project deadlines and an ability to work well with individuals of diverse backgrounds and skill sets who represent different areas of the School. The ability to work in a
collaborative and responsive manner to answer questions and resolve discrepancies as well as to remain flexible is also required.

Responsibilities: The successful candidate for the Grants Manager position will have the ability to work independently, the desire to train the Grants Coordinator, and will have the following
responsibilities: Provide assistance with proposal development, budget development and related pre-award issues for a diverse sponsor portfolio. Assist with proposal submission (electronic and
paper submissions) and follow-ups as needed. Apply knowledge of OMB Circulars A-21 and A-110 and A-133. Manage post-award processes including monitoring and review of all charges to sponsored
projects, the reconciliation of accounts, and production of monthly financial reports for Principal Investigators, including fund projections etc. Meet with Principal Investigators to discuss
financial issues with their research programs and to secure their approval (signature) of reports. Manage all grant related activities including payroll, grad funding, reimbursements, etc.
Monitor and enforce compliance with sponsor guidelines

Job Description

Duties/Job Responsibilities:

• Manage post-award processes including monitoring and enforcing compliance with sponsor guidelines, and review of all charges to sponsored projects, the reconciliation of accounts, effort
  reporting and production of monthly financial reports for Principal Investigators, including fund projections, etc.

• Provide assistance with proposal development and related pre-award issues for a diverse sponsor portfolio. Apply knowledge of Office of Management and Budget (OMB) Circulars A-21, A-110
  and A-133.

• Routinely meet with Principal Investigators to discuss financial issues with their research programs and to secure their approval (signature) of reports.

• Train and collaborate with other Financial Administrative Coordinator or Business Administrator B in the office.

• Manage all grant related activities including payroll, grad funding, reimbursements, etc

• Assist with proposal submission (electronic and paper submissions) and follow-ups are needed

• Other duties and responsibilities as assigned

Qualifications:

A Bachelor’s degree and 3-5 years of pre- or post- award experience, or an equivalent combination of education and experience, are required. Proficiency in Microsoft Excel, Adobe applications,
Business Objects, etc. Excellent critical thinking, analytical, verbal and written communication and the ability to be comfortable working in a frequently changing environment, and to function
both independently and as part of a team are all critical skills. Familiarity with UPENN-sponsored research policies and related financial systems is a plus.

Pay Range
$51,824.00 – $85,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market
factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status,
age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your
  family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition : Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are
  also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a
  pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal
  affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of
  the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be
  subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide
  variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of
  the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the
  latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle
  of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and
  cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars
  from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use
  of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for
  closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to
  two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay