The Institute Functional Oxides for Energy-Efficient IT is looking for

Administrative Assistant (f/m/d)

Your Tasks

• You coordinate and optimize administrative processes.
• You communicate confidently in German and English—drafting reports, handling correspondence, and managing phone calls.
• You maintain and update our internal databases.
• You actively support HR processes—from assisting in the recruitment of new talent to ensuring smooth onboarding and offboarding.
• You serve as the main point of contact for employees and guests, providing professional support.
• You plan and organize events, ensuring they run smoothly.
• You oversee procurement processes and ensure timely and cost-effective purchasing.

Your Profile

• Completed commercial training with proof of C2 language level in English or training as a foreign language correspondent or comparable skills
• Business fluent written and spoken German and English (C2 level)
• Confident handling of common office communication software, e.g. MS Office (Word, Excel, Outlook, PowerPoint)
• Confident handling of content management systems, e.g. Typo3, WIMS
• Knowledge in dealing with merchandise and ordering systems
• Basic commercial knowledge, especially in the fields of accounting, human resources, public procurement law and federal travel expenses law (BRKG)

Further Information

030 8062 ? 42868

[email protected]

Closing Date: 06.07.2025

This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is
Germany’s largest scientific organisation.